Admin Specialist job description
Job Title: Admin Specialist
Department: Administration Operation Department
Reports to: Management
Location: Hyde park – New Cairo
About the Role:
The Admin Specialist plays a key role in supporting the daily operations of the real estate team and ensuring smooth workflow across the office. This role is responsible for managing documentation, coordinating property files, handling communication with clients and brokers, organizing meetings, and maintaining accurate administrative records. The Admin Specialist also provides general office support, assists in preparing real estate contracts and reports, and ensures all documents comply with company standards and industry regulations.
With strong organizational skills and attention to detail, the Admin Specialist helps enhance efficiency and supports the team in delivering a high-quality client experience.
Key responsibilities:
• Manage and organize property documents, contracts, and client files ensuring accuracy and proper filing.
• Prepare, review, and update real estate agreements, forms, and reports.
• Schedule and arrange meetings, property viewings, and follow-ups.
• Maintain updated property listings, availability sheets, and databases.
• Handle incoming calls, emails, and inquiries in a professional manner.
• Monitor office supplies, SIM Cards , handle basic procurement, and manage service providers when needed.
• Assist in preparing presentations, Orientation, and client proposals.
• Ensure all administrative processes comply with company policies and real estate regulations.
• Track payments, invoices, and basic financial records related to properties (if applicable).
• Contribute to enhancing workflow efficiency and improving administrative systems.
• Coordinate cross-team communication by initiating the setup process for project-specific WhatsApp groups. This includes preparing and organizing all required documents, liaising with the assigned developer, and ensuring both internal teams are added to the group. The Admin Specialist will maintain structured communication within the group, support workflow alignment, and facilitate smooth collaboration throughout the project lifecycle.
Qualification and Requirement:
• 2-4 years of work experience as an Admin/CEO Office/Coordinator
• Very good command of English (written and spoken) is a must.
• Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
• Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
• Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
• Technical Skills: Familiarity with office equipment and software.
Benefits:
•Competitive salary and performance-based bonuses.
•Growth opportunities in a fast-paced real estate environment.
•Professional development
•Friendly, collaborative work environment.
